Document Control in Matrix Quality
Manage SOPs, work instructions, and quality records with controlled review and approval workflows. Version-controlled, traceable, and always audit-ready.
For taking a demo with our team.
The challenge
Managing quality documents without a controlled system leads to errors and audit failures
- Outdated documents in circulationWithout controlled versioning, teams work from superseded procedures without knowing it — creating compliance gaps.
- Manual approval processes slow everything downChasing signatures over email is error-prone and leaves no reliable approval record.
- No traceability between documents and trainingWhen a procedure is updated, there is no automatic link to retrain the affected staff.
Our solution
Controlled document management with automated approvals and full traceability
- Structured review and approvalDocuments move through a defined workflow — draft, review, approval, release — with role-based routing and electronic signatures at each step.
- Automatic version controlEvery revision is archived. You always know which version is current, who approved it, and what changed.
- Linked to trainingWhen a document is updated, the system flags who needs retraining based on their role or assignment.
Core capabilities
Complete document lifecycle management for life sciences and medical device companies.
Controlled review and approval
Route documents through a configurable review and approval workflow with role-based assignments and electronic signatures.
Multi-step review workflows
Role-based routing and approvals
Electronic signature compliance (21 CFR Part 11, EU Annex 11)
Version control and history
Every document revision is stored and accessible. Compare versions side by side and restore previous versions when needed.
Automatic version numbering
Side-by-side revision comparison
Full change history with timestamps and user attribution
Collaborative editing
Authors can collaborate on document drafts before entering the formal approval workflow, reducing review cycles.
Real-time collaborative editing
Comment and markup tools
Draft and review stages before formal approval
Document-training link
When a controlled document is updated and released, the system automatically identifies who needs retraining and triggers the relevant assignments.
Automatic retraining triggers on document release
Link documents to training materials and records
Training completion evidence tied to document version
Hear from our customers
Matrix Quality gives us a single, validated system for our entire quality process. Audits that used to take weeks of preparation now take days.
Quality Director, Life Sciences Company
